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PAIA Manual

Promotion of Access to Information Act Manual of SpecCon Holdings (Pty) Ltd, prepared in terms of section 51 of PAIA and the Protection of Personal Information Act.

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This manual explains which records SpecCon Holdings (Pty) Ltd holds, how to request access to them under the Promotion of Access to Information Act 2 of 2000, the applicable fees, and how we process personal information in line with the Protection of Personal Information Act 4 of 2013. The prescribed request forms are included in the appendices.

PAIA-Manual

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What the PAIA Manual Covers

SpecCon Holdings (Pty) Ltd is a private body in terms of PAIA and POPIA. The manual sets out the records the Company holds, how to request access to them, the grounds on which a request may be refused, the fees payable, and how compliance with POPIA is achieved. The following categories of records may be requested; each request is evaluated in terms of PAIA and other applicable legislation, so access is not guaranteed.

  • Human resources – employment contracts, benefits, personnel and training records
  • Legal – client, supplier, shareholder, lease and sale agreements, licences
  • Company secretarial – MOI, statutory registers, minutes, share certificates
  • Financial – accounting records, annual reports, tax and insurance records
  • Client – client database, correspondence, invoices and receipts
  • Marketing and miscellaneous – published material, IT records, asset registers

No notice has been published under section 52(2) of PAIA on categories of records available without a request. Information about our products and services is freely available on this website.

How to Request Access to a Record

  1. 1

    Complete the request form. Use the prescribed form in the manual's appendices, giving enough detail to identify the record, your identity, the form of access you need and your contact details.

  2. 2

    State the right you are exercising. Explain which right the record is needed to exercise or protect, and why. If you request on someone else's behalf, include proof of the capacity in which you act.

  3. 3

    Submit it with the request fee. Send the form and the R140 request fee (plus a deposit, if applicable) to the Information Officer.

  4. 4

    Receive a decision within 30 days. This may be extended by up to 30 further days for large or hard-to-locate records; you will be told in writing.

If you cannot complete the form because of illiteracy or a disability, you may make an oral request and the Information Officer will complete the form for you.

PAIA Request Fees

Fees payable for PAIA requests to SpecCon Holdings
ItemFee
Request fee (payable on every request)R140.00
Photocopy or printed copy of an A4 page or part thereofR2.00
Copy on flash drive or compact disc provided by the requesterR40.00
Copy on compact disc provided by the CompanyR60.00
Transcription of an audio record, per A4 pageR24.00
Search and preparation, per hour after the first hourR145.00
Maximum search and preparation feeR435.00
Postage, email or other electronic transferActual cost

Transcriptions and copies of visual images are charged as quoted by the service provider. The full fee schedule is in section 10 of the manual.

Information Officer

SpecCon Holdings (Pty) Ltd
Registration No. 2013/101544/07

Information Officer: Hettie Mills

Midlands Office Park, Suite W003 & W004
1 Mount Quray Street, Midstream, 1692

Phone: 012 667 4962

Email: [email protected]

Information Regulator

A copy of the PAIA Guide can be requested from the Information Officer, inspected at our offices during working hours, or obtained from the Information Regulator:

P.O. Box 31533, Braamfontein, Johannesburg, 2017

Phone: 010 023 5200

Email: [email protected]

Website: inforegulator.org.za

PAIA Manual FAQs

What is a PAIA Manual?

A PAIA Manual is required by section 51 of the Promotion of Access to Information Act 2 of 2000. It describes the records a private body holds and explains how members of the public can request access to them.

How long does SpecCon take to respond to a PAIA request?

Requests are dealt with within 30 days of receipt. This may be extended by up to 30 more days if a large quantity of information is requested or records must be searched for at another office; you will be notified in writing.

How much does a PAIA request cost?

A request fee of R140 is payable on every request. Further fees may apply for copies, transcriptions, and search and preparation time, as listed in the fee table above.

What can I do if my request is refused?

SpecCon Holdings does not have an internal appeal procedure; the Information Officer's decision is final. In terms of sections 56(3)(c) and 78 of PAIA, you may apply to a court for appropriate relief within 180 days of being notified of the decision.